LBV Forms for Opthalmology

INTRODUCTION

Ophthalmologists don't use SOAP notes and thus the Layout Based Visit Forms serve this community very well. The specialized LBV Form, NationNotes, are particularly helpful to incorporate scanned images such as hand drawings or copies of Perimetry.

The majority of the forms are intended for colleagues who are comfortable typing their entries in the medical record.

Colleagues, who were never taught touch typing while in high school, will find the last form with NationNotes and Listboxes better suited to their needs.

A preliminary step requires identification of the the forms in Administration/Lists/Layout-Based Visit Forms. Here is an example.

Pay close attention to Order, ID, Label, UOR, Data Type, Size, and Lists. Options are used if you want to get fancy with your forms. In regards to UOR, if "Required" is chosen for an item, that field must be populated before the note is saved. If you don't want to be "nagged" by the form, choose "Optional".

The size of the Textbox or Textarea if less than 50 is fairly easy to manipulate. If greater than 50, trial and error will render a nice and neat layout. The values supplied are merely jumping off points because the graphics on your device will be different and therefore the values that you will use need to be customized.

Label Columns and Data Columns are a bit more difficult to understand. Even though it is possible to put 7 columns into each form, only 2 will fit if large Textboxes and Textareas are deployed. Start off by using 1, 1 for the left most field on a particular line and use 0, 0 for subsequent fields in this line. To fit all fields into the perimeter of the form, the composite size of the fields must be adjusted. To achieve symmetry, trial and error is required. If a field needs to occupy an entire line, use 1, 3.

Some of the screenshots had to be divided into smaller images with overlaps because one screenshot could not contain the entire image. The first screenshot depicts the top of the form while the following screenshot will display the balance.

Changing the order of each item for a LBV Form and editing are self-explanatory.

After saving the configuration of all the LBV Forms, another tab will appear (it's magic, isn't it?) to the right of the "Administrative" tab for a particular encounter and it will have the label "Layout Based". Click the drop down menu to select the specific form.

The Demo provides a safe environment to hone your skills before actual implementation of the Layout Based Value Form.

COMPREHENSIVE OPHTHALMIC EXAM

Refraction is included in this form. The four subsections are History, Exam, Impression and Plan.

History

Exam

Impression and Plan

INTERMEDIATE OPHTHALMIC EXAM

The four subsections are History, Exam, Impression and Plan.

History and Exam

Impression and Plan

ILLUSTRATION/ADDENDUM

This form provides entry for 2 scanned images using NationNotes. The image must be scanned first and uploaded to the "Documents" module of the Patient Summary screen. Right click on the image to copy it. Click within the body of the NationNote, paste the image and save it in the NationNote.

This form can be used separately or in conjunction with another form such as the Intermediate Opthalmic Exam. If you have only 1 image for a particular encounter, the unused NationNote will disappear.

To avoid the appearance of medical-legal impropriety and alteration ("spoliation") of the medical record, this form can be used to correct or expand upon a prior note.

PERIMETRY EXAM

History, Exam, Visual Fields, Interpretation, Impression and Plan comprise the 6 subsections.

History and Exam

Visual Fields and Interpretation

There are 2 NationNotes for bilateral Visual Fields. Follow the instructions given above to incorporate them into the medical record.

Impression and Plan

SPECTACLE CHECK

This is a form for a visit wherein a patient is having difficulties with glasses that had been previously prescribed. The 3 subsections are the Spectacle Check, Impression and Plan.

A-SCAN EXAM

This form is used for the measurement of the Intra-ocular Lens to be implanted during Cataract Extraction. A NationNote was added for the scanned A-scan print-out.

PRE-OPERATIVE EXAM

This form has 4 subsections: History, Exam, Impression and Plan.

History and Exam

Impression and Plan

POST-OPERATIVE EXAM

There are also 4 subsections in this form, namely, History, Exam, Impression and Plan.

History and Exam

A NationNote had been included for an unusual finding that cannot be described adequately in words alone and where a hand drawing or a photograph contributes to a better understanding of the clinical finding.

Impression and Plan

COMPREHENSIVE OPHTHALMIC EXAM FOR THE NON-TYPIST

This form is analogous to the Comprehensive Ophthalmic Exam above.

History

Form and Components

With exception of the field for the time, the other fields are constructed with NationNotes and stock phrases or Components. Clicking one of these phrases will transfer it into the body of the WYSIWYG editor. Editing of the Components is quite simple as well as their addition or deletion. Free text can be entered in the body of the editor.

Building the Sample NationNotes Form and this video tutorial are two great resources to understanding the many features of this editor.

Components are the raison d'être for these NationNotes.

The Components can be re-ordered using Drag and Drop. To prevent the Component from appearing in the editor, stay within the non-text area (background).

Layout

Exam

The Visual Acuities, old prescription and the Refraction were constructed with Listboxes and drop down menus. Notes were included for entries such as contact lens correction, pinhole, and built-in prisms.

Form and Components

Layout

Impression and Plan

Both these sections are identical to that in the Comprehensive Ophthalmic Exam above, hence no screenshots were provided.

OTHER NON-TYPIST FORMS

Other forms requiring minimal typing can be constructed with portions of the the last form in this article.

CONCLUSION AND IMPORT

That wasn't so bad, was it? This exercise requires patience and perseverance, not a ton of heavy duty cogitation. Now that you know how to construct a Layout Based Visit Form, go roll your own and impress your friends!

If your friends are well acquainted with your many fine attributes and there is no need to impress them, the 8 Eye forms and the NT Eye form with the Components can be found in fsgl's 9/29/2013 Forum post.

Try it on the Demo before touching your own data.

Use the 4.1.1 Demo to avoid frustation. The 4.1.2 and 4.1.3 Demo's will not "cooperate".

Backup all your data before importing!

Go to Administration/Lists/Layout-Based Visit Forms and create a new list with ID, Title and Order as follows:

LBFcomp_exam, Comprehensive Exam, 1

LBFintermediate_exam, Intermediate Exam, 2

LBFillus, Illustration/Addendum, 3

LBFvf, Perimetry Exam, 4

LBFspec_ck, Spectacle Check, 5

LBFascan, Ascan, 6

LBFpreop, Pre-Op Exam, 7

LBFpostop, Post-Op Exam, 8

LBFcompexamnt, Comprehensive Exam NT, 9

If you skip this step, the forms will not show up on the Layout Based tab and you won't be able to access the forms.

Go to Administration/Other/Database and click Import.

Import each of the three .sql files, previously downloaded from the above Forums link, sequentially into the new database.

Check in Administration/Other/Database/layout_options that all 9 forms are in the tables by clicking the Browse tab.

Ensure that the Components are in Administration/Other/Database/customlists. Click the Browse tab.

You are positive now, that you don't want to roll your own and miss out on all the fun?