B10 Electronic health information (EHI) export

2015 ONC certification (b)(10) Electronic Health Information Export Module

Requirements Specification and Implementation Breakdown

This requirement is implemented as a module bundled with OpenEMR.

This module fulfills the following (b)(10) requirements:

• (b)(10)(i)(A) - Enable a user to timely create an export file(s) with all of a single patient’s electronic health information stored at the time of certification by the product, of which the Health IT Module is a part.
• (b)(10)(i)(B) - A user must be able to execute this capability at any time

        the user chooses and without subsequent developer assistance
        to operate.

• (b)(10)(i)(C) - Limit the ability of users who can create export file(s) in at

       least one of these two ways: (1) To a specific set of
       identified users **(2) As a system administrative function
       [This is the option chosen by OpenEMR]**.

• (b)(10)(i)(D) - The export files(s) created must be electronic and in a

       computable format.

• (b)(10)(i)(E) - The publicly accessible hyperlink of the export’s format must

       be included with the exported file(s). [This is included in each export zip's file under the README text file at the root of the zip file.]

• (b)(10)(ii) - Create an export of all the electronic health information

       that can be stored at the time of certification by product of
       which the Health IT Module is a part.

For purposes of Electronic Health Information the information exported by this module follows the ONC definition given which is:

EHI means “electronic protected health information” (ePHI) as defined
in 45 CFR 160.103 to the extent that it would be included in a
designated record set as defined in 45 CFR 164.501, regardless of whether
the group of records are used or maintained by or for a covered entity.
But EHI does not include psychotherapy notes as defined in 45 CFR
164.501 or information compiled in reasonable anticipation of, or for
use in, a civil, criminal, or administrative action or proceeding.

The regulation text for 45 CFR 160.103 defines "health information" as the following:

Health information means any information, including genetic information,
whether oral or recorded in any form or medium, that: (1) Is created
or received by a health care provider, health plan, public health
authority, employer, life insurer, school or university, or health care
clearinghouse; and (2) Relates to the past, present, or future physical
or mental health or condition of an individual; the provision of health
care to an individual; or the past, present, or future payment for the
provision of health care to an individual.

The regulation text for 45 CFR 160.103 defines "protected health information" as the following:

Protected health information means individually identifiable health
information:
(1) Except as provided in paragraph (2) of this definition, that is:
      (i) Transmitted by electronic media;
      (ii) Maintained in electronic media; or
      (iii) Transmitted or maintained in any other form or medium.
(2) Protected health information excludes individually identifiable health information:
       (i) In education records covered by the Family Educational Rights and Privacy Act, as amended, 20 U.S.C. 1232g;
       (ii) In records described at 20 U.S.C. 1232g(a)(4)(B)(iv);
       (iii) In employment records held by a covered entity in its role as employer; and
       (iv) Regarding a person who has been deceased for more than 50 years.

OpenEMR does not have a way currently of distinguishing notes that are specific to psychotherapy notes and which are to be excluded from the export.

Users wanting to keep their psychotherapy notes confidential that are stored inside of OpenEMR will need to use a different mechanism than this export.

OpenEMR does not have a way of marking records as education records and so education records should stored in OpenEMR if using this system as a certified product.