Google Season of Docs Project Proposal

Create Getting Started Guide for New Users- OpenEMR

The OpenEMR community is submitting an application for the 2023 Google Season of Docs (GSoD).

About OpenEMR

Around the globe, medical practices in countries such as Kenya and Argentina help make OpenEMR one of the most popular open-source electronic health record (EHR) solutions. Our broad feature set includes patient demographics, appointments, prescriptions, billing, reports, clinical decision support, lab integration, and free support. ONC Certified with leadership from active board members, we strive to be a superior alternative to our proprietary counterparts.

OpenEMR was developed by medical providers, for medical providers. It is maintained and supported by a vibrant community of volunteers and professionals, including several hundred contributors and more than 40 companies. Since its release in 2002, OpenEMR has been used by facilities in more than 100 countries and translated into 34 languages. Over 100,000 medical providers serving more than 200 million patients are estimated to use OpenEMR. Open-source software has changed the world for the better, and OpenEMR is a prime example. We are committed to the education of students in the fields of open source software and EHRs, and would love the chance to expand our impact through Google Season of Docs.

Check us Out

For more information about OpenEMR, please visit the following links:

• Organization: https://www.open-emr.org
• Source code: https://github.com/openemr/openemr
• Documentation: https://www.open-emr.org/wiki/index.php/OpenEMR_Wiki_Home_Page
• Youtube: https://www.youtube.com/@openemr3787
• Forum (free support): https://community.open-emr.org/

OpenEMR's Google Season of Docs (GSoD) 2023 Project

Problem Statement

Existing documentation has a wealth of information, ranging from project tools to manuals, but is difficult for new users to navigate. The onboarding experience is unclear, so the documentation mainly functions as a reference. Potential contributors and clinics invest time trying to find information on the wiki, open issues on GitHub and/or the Forum to get help, or give up altogether. It is particularly difficult for technical writers to identify how they can help.

Welcoming more contributors and clinics will help OpenEMR grow, increasing its impact on healthcare around the world!

Scope

The OpenEMR project will:

• Conduct an audience analysis to better understand OpenEMR users and their diverse needs.

• With the needs of each user in mind, audit existing documentation and identify areas for improvement.

• Solicit feedback about existing documentation via a survey.

• Create a "getting started guide" that is useful for new users, easy to follow, and comprehensive.
  • We plan to address the unique needs of each user independently, so users won't become overwhelmed or distracted by irrelevant information.
  • Where possible, we will encourage the user to learn by doing.

• Establish a process for keeping the "getting started guide" up-to-date.

• Analyze survey results and prioritize areas of improvement that have not been addressed yet.
  • We anticipate some areas of improvement will already be addressed from the development of the "getting started guide."
  • We plan to prioritize improvements that benefit both new and current users, have a large impact, and are feasible within the remaining time left in the project.

• Implement as many improvements as possible.

• Create a list of unaddressed improvements that can easily be found by users who want to help with documentation.

• Solicit feedback about the entire documentation package by re-releasing the original survey.
  • May add some additional questions about the new documentation as well.

Work that is out of scope for this project:

• Social media engagement.
• Resolving new bugs that are discovered while working on documentation.
  • Issues will be documented in GitHub so they can be resolved outside the GSoD timeline.

Measuring Success

• By the end of the project, have a "getting started guide" that addresses the needs of at least 3 different OpenEMR users.
• See a 15% increase in overall satisfaction when comparing the pre- and post- GSoD survey results.
• [3 months after the program ends, the number of new contributors increases by 15%] - proposed

Timeline

Milestone	Action Items	Dates
1: Determine the baseline	Conduct audience analysis, audit existing documentation, and develop and release documentation survey	April 17th - June 5th
2: Develop "getting started guide"	Create a "getting started guide", establish process to keep "getting started guide" up-to-date	June 6th - July 17th
3: Synthesize improvements	Analyze survey results and prioritize improvements, implement improvements, document unaddressed improvements, re-release original survey	July 18rd - July 30th
4: Analyze Outcomes	Re-release original survey, compare pre- and post-project survey results	July 31st - Aug 7th

Project Budget

Item	Amount ($)	Notes
Technical Writer	8,800	10 hours/week for 16 weeks
Volunteer Stipends	1,000	2 stipends at $500 each
Total	9,800

Unclaimed expenses will be re-invested into new development efforts such as hybrid inpatient/outpatient support, low-cost medical devices connectivity, and other commonly requested solutions.

Additional Information

Previous experience with technical writers or documentation

OpenEMR currently has volunteers working on documentation. Current efforts include creating a technical manuals for a new module and writing an overview of the main functionalities of OpenEMR. These community members will be available to support the technical writer and help ensure their project is beneficial to both them and the OpenEMR community.

Previous participation in Google Season of Docs, Google Summer of Code or others

OpenEMR participated in the Google Summer of Code program in 2020 and had a fantastic experience! We found it incredibly rewarding to mentor students and were impressed by their achievements in such a short time period. Student projects included designing a hybrid mobile application for use with OpenEMR, modernizing the underlying codebase, and improving OpenEMR's interoperability. Working with these students reinforced our desire to recruit new members and apply to similar programs, such as GSoD. Please see the following link for a celebration of the students' accomplishments: https://www.open-emr.org/blog/openemrs-gsoc-2020-resounding-success/