OEMR Board Meeting, April 13, 2016

 1. Meeting called to order at 6:02 p.m., Pacific Daylight Savings Time by Stephen Waite, who chaired the meeting   
    (Chair wasin Ireland & Secretary resigned on the same day).




 2. Roll Call:      Present                      Absent
                  Down, Robert          Chawla, Jit (no reason given)
                  fsgl                  Eaton, Art (resigned)
                  Hameed, Sam           Galterio, Lou (ill)
                  Miller, Brady         McCormick, Tony (in Ireland) 
                  Palansami, Sena       Yeh, Kevin (no reason given)
                  Vasquez, Roberto
                  Waite, Stephen
    
    * A quorum of members was present to conduct business. 



 3. Minutes & Addenda from March 12, 2016 approved on voice vote.




 4. Financial Report given by Stephen Waite on Reinstatement of Tax-Exempt Status.
   
    * Form 1023 files & IRS Request for Information retrieved.
    * Response to Request for Information will be ready shortly. IRS agent in charge, agreable person.
    * The missing 990's for 2012, 2013 & 2014 will not have to be filed by virtue of the filing of 1023.
    * In the past 990N, postcard version, had been filed because revenue was less than $50K. It can't be
      filed for 2015 as a result of the revocation, instead a paper 990EZ must be filed.
    * Balance Sheet has been posted to the Wiki.

    Treasurer's Report will be filed for audit.



 5. Discussion of Bylaws governing election of Executive Director.
   
    * Personel Committe brought forth the name of Brady Miller for election to the office of Executive Director.
    * In the absence of a super majority to elect the Executive Director, Robert moved to hold a special meeting
      for the election, seconded by Sam. (This motion was not voted upon.)
    * Robert proposed another method of vote counting, instead of asking for yea's, ask for nay's & to allow nay's to
      to speak, thus counting only nay's to expedite voting. (No motion nor voting on proposal.)



 6. MU2 Report presented by Brady.
    *a8 gap analysis being done.
    *b5 close to passing.
    *CQM's code development done by Ensoftek. Visolve's gap analysis revealed 3 out of 9 rules missing. Lot of develop-
     ment must be done to pass.
    *e2, Clinical Summaries, ZH working on it, will be passed soon.
    *f2, Transmission of Immunization Registries, ZH will test in 2 days.
    *g2, AMC, Visolve's gap analysis: a bit more development work required, looks good.
    *g3, Safety Enhanced Design, paper work item, work done by Columbia outdated & must be redone.  If Columbia can't redo,
     Visolve will take over.
   
    Brady's report accepted on voice vote.



 7. Art's resignation accepted on voice vote.



 8. Discussion about qualifications of Board Officers.
    *Sam expressed thought that officers should not be developers to avoid competition/bad blood & to foster 
     cooperation among developers; but had no opposition to any specific candidates to fill vacancies.
    *Brady said that it is very difficult to fill office with non-developers because there are only 3 
     non-vendors serving on the Board. The pool of non-developers is very limited, therefore it's inevitable 
     that developers/vendors must serve as officers.
    *Robert vaguely recalled a discussion of a requirement of non-developers serving.
    *Brady noted that discussion was limited only to the MU3 Committee.
    *fsgl said that as a condition to serve on the MU3 Committee, vendors may not serve on that committee (to avoid a 
     conflict of interest when the work/funding is assigned). This was granted with other conditions in the MU3 Charter.
    *Stephen noted it would be better to have 1 person serving in each of the offices, rather than 1 person serving 
     in multiple positions.



 9.  Elections of Secretary & Vice Chair.
     *Robert Down self-nominated for Secretary.
     *Brady nominated Robert for Secretary, seconded by Stephen.
     *Robert elected as Secretary on voice vote.
     *Sam was asked to nominate Sena, which he did; nomination seconded by Robert.
     *Sena elected as Vice Chair on voice vote. 



10.  Discussion of requirement for election of Executive Director.
     *Robert moved to have write-in ballots for election of Executive Director.
     *Sena seconded.
     *Motion to hold write-in ballots in the Fora approved by voice vote.



11.  Sena, who was in India at the time & local time was 5:30 am, asked if next meeting could be changed if possible.
     fsgl said that a thread had been created for requests for a change in meeting time, resulting in Wednesday, 6 p.m. 
     as the consensus.  Sam can't do Saturdays. Tony can't do early morning. This was the only time agreeable to all.
     Sena said (in that case) that this time is fine. No issues.



12.  Stephen asked if there is any other business. None was brought forth.
     Robert moved to adjourn meeting, seconded by Stephen.
     Meeting adjourned at 7:02 p.m., Pacific Daylight Savings Time.